Non-profit template · 12 fields (7 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your donation receipt
Request a receipt for your donation.
Check each request against your donation records before issuing a receipt. Include your organization's tax ID and required acknowledgment language on the receipt you send.
The form separates phone number, mailing address, donation date, donation amount (usd) into labeled questions. Review the choices and required fields for your organization before sharing it.
Best practices
Check each request against your donation records before issuing a receipt. Include your organization's tax ID and required acknowledgment language on the receipt you send.
Customize the phone number and mailing address questions to match your records and terminology.
Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
Ask only for information needed for this step. Arrange any sensitive supporting documents through an appropriate private process.
Every field, explained
Donor name (Name, required)
Email address (Email, required)
Phone number (Phone)
Mailing address (Address) — Only needed if you want a mailed receipt.
Donation date (Date, required)
Donation amount (USD) (Number, required)
Donation type (Dropdown, required)
Check number or transaction ID (optional) (Short text) — Helps us find your gift faster.
Describe donated items (optional) (Long text) — For goods only. List items and condition; we cannot assign a value.
Donated in honor or memory of (optional) (Short text)
How would you like your receipt? (Single choice, required)
Confirmation (Multiple choice, required)
Frequently asked questions
What does this donation receipt template collect?
Alongside contact details, it asks for phone number, mailing address, donation date, donation amount (usd), donation type, check number or transaction id (optional), describe donated items (optional), donated in honor or memory of (optional), how would you like your receipt?, confirmation. You can rename questions, change choices and remove fields that your workflow does not need.
How should I use this donation receipt form?
Check each request against your donation records before issuing a receipt. Include your organization's tax ID and required acknowledgment language on the receipt you send.
Can I edit this form and print a copy?
Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.