HR template · 12 fields (9 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your employee information form
Please share or update your employee information.
Use this to keep staff records current and ask employees to resubmit when anything changes. Handle tax forms and pay details through your payroll system.
The form separates is this new information or an update?, mobile phone, employee id (optional), job title into labeled questions. Review the choices and required fields for your organization before sharing it.
Best practices
Use this to keep staff records current and ask employees to resubmit when anything changes. Handle tax forms and pay details through your payroll system.
Customize the is this new information or an update? and mobile phone questions to match your records and terminology.
Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
Ask only for information needed for this step. Arrange any sensitive supporting documents through an appropriate private process.
Every field, explained
Legal full name (Name, required)
Work email address (Email, required)
Is this new information or an update? (Single choice, required)
Mobile phone (Phone, required)
Employee ID (optional) (Short text)
Job title (Short text, required)
Department (Short text, required)
Manager name (optional) (Short text)
Home address (Address, required)
Date of birth (optional) (Date)
Employment type (Single choice, required)
Confirmation (Multiple choice, required)
Frequently asked questions
What does this employee information form template collect?
Alongside contact details, it asks for is this new information or an update?, mobile phone, employee id (optional), job title, department, manager name (optional), home address, date of birth (optional), employment type, confirmation. You can rename questions, change choices and remove fields that your workflow does not need.
How should I use this employee information form form?
Use this to keep staff records current and ask employees to resubmit when anything changes. Handle tax forms and pay details through your payroll system.
Can I edit this form and print a copy?
Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.