HR template · 13 fields (9 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your employee onboarding form
Welcome aboard! Share your details to get set up.
Send this a week before the start date so IT, payroll and the manager are ready on day one. Collect tax and payroll documents through your payroll provider, not this form.
The form separates mobile phone, preferred name (optional), job title, department or team into labeled questions. Review the choices and required fields for your organization before sharing it.
Best practices
Send this a week before the start date so IT, payroll and the manager are ready on day one. Collect tax and payroll documents through your payroll provider, not this form.
Customize the mobile phone and preferred name (optional) questions to match your records and terminology.
Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
Ask only for information needed for this step. Arrange any sensitive supporting documents through an appropriate private process.
Every field, explained
Legal full name (Name, required)
Personal email address (Email, required)
Mobile phone (Phone, required)
Preferred name (optional) (Short text)
Job title (Short text, required)
Department or team (Short text, required)
Start date (Date, required)
Home address (Address, required)
T-shirt size (for company gear) (Dropdown)
Equipment needed (Multiple choice)
Emergency contact name and phone (Short text, required) — Name, relationship and phone number.
Accommodations or anything we should know before day one (optional) (Long text)
Confirmation (Multiple choice, required)
Frequently asked questions
What does this employee onboarding form template collect?
Alongside contact details, it asks for mobile phone, preferred name (optional), job title, department or team, start date, home address, t-shirt size (for company gear), equipment needed, emergency contact name and phone, accommodations or anything we should know before day one (optional), confirmation. You can rename questions, change choices and remove fields that your workflow does not need.
How should I use this employee onboarding form form?
Send this a week before the start date so IT, payroll and the manager are ready on day one. Collect tax and payroll documents through your payroll provider, not this form.
Can I edit this form and print a copy?
Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.