Travel Request Form template

Request approval for upcoming business travel.

Travel template · 12 fields (10 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable

Set up your travel request form

Request approval for upcoming business travel.

Ask employees to submit before booking anything and compare the estimated costs with your travel policy. Once approved, book through your usual channel and file receipts with an expense report.

The form separates department, destination (city and country), purpose of the trip, departure date into labeled questions. Review the choices and required fields for your organization before sharing it.

Best practices

• Ask employees to submit before booking anything and compare the estimated costs with your travel policy. Once approved, book through your usual channel and file receipts with an expense report.
• Customize the department and destination (city and country) questions to match your records and terminology.
• Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
• Ask only for information needed for this step. Arrange any sensitive supporting documents through an appropriate private process.

Every field, explained

• Traveler name (Name, required)
• Email address (Email, required)
• Department (Short text, required)
• Destination (city and country) (Short text, required)
• Purpose of the trip (Long text, required)
• Departure date (Date, required)
• Return date (Date, required)
• Travel arrangements needed (Multiple choice, required)
• Estimated total cost (USD) (Number, required)
• Budget code or cost center (optional) (Short text)
• Travel preferences or notes (optional) (Long text)
• Confirmation (Multiple choice, required)

Frequently asked questions

What does this travel request form template collect?

Alongside contact details, it asks for department, destination (city and country), purpose of the trip, departure date, return date, travel arrangements needed, estimated total cost (usd), budget code or cost center (optional), travel preferences or notes (optional), confirmation. You can rename questions, change choices and remove fields that your workflow does not need.

How should I use this travel request form form?

Ask employees to submit before booking anything and compare the estimated costs with your travel policy. Once approved, book through your usual channel and file receipts with an expense report.

Can I edit this form and print a copy?

Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.

Related templates

• Expense Report Form — 12 fields
• Travel Booking Request — 9 fields
• Hotel Accommodation Request — 8 fields

Customize this form — opens an editable draft, no account needed — — or browse all 836 templates.