Collect a creator's permission to display a specific artwork in an exhibition or publication.
Waiver template · 8 fields (7 required) · ~2 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your artwork display release
Collect a creator's permission to display a specific artwork in an exhibition or publication.
The included questions capture artwork and creator reference and display venue and dates, alongside the signer’s contact details. An acknowledgment, signature, and signing date keep the participation or permission record together.
Specify display and reproduction separately. Permission to exhibit an original does not by itself describe permission to sell reproductions.
Before publishing, replace the draft instructions in the Terms acknowledgment field description with wording reviewed for your organization, activity, and jurisdiction. FormBuilder collects responses; it does not determine whether a waiver is enforceable or certify the identity of a signer.
Best practices
Specify display and reproduction separately. Permission to exhibit an original does not by itself describe permission to sell reproductions.
Record a terms version in your reviewed wording and preserve a copy of the form used for each activity or session.
Ask only for information your team needs. Arrange any sensitive supporting documents through an appropriate private process.
Test the published form on a phone, check the signature field, and confirm that your team can find the response before sharing the link widely.
Every field, explained
Full name of person signing (Name, required) — The person making the acknowledgment or request.
Email address (Email, required)
Phone number (Phone)
Artwork and creator reference (Short text, required) — Identifies artwork and creator reference so the response can be matched to the correct record.
Display venue and dates (Short text, required) — Records display venue and dates for this specific use case.
Terms acknowledgment (Multiple choice, required) — Replace the organizer-facing draft instructions with your reviewed terms. Respondents acknowledge the displayed text; they should not write the terms themselves.
Signature (Signature, required) — A signature input for the person identified above. It is not an identity-verification or legal-validity guarantee.
Date signed (Date, required) — The date entered by the signer. Keep this distinct from any submission timestamp.
Frequently asked questions
What does the artwork display release template include?
It includes contact details, artwork and creator reference, display venue and dates, an acknowledgment, signature, and signing date. You can edit the fields and instructions before publishing.
Is this a ready-to-use legal waiver?
No. It is a form-building starting point with draft setup instructions. Replace those instructions with reviewed terms for your activity and jurisdiction before collecting responses. A signature alone does not establish enforceability.
Can I use this form online or print it?
Yes. Customize the draft, publish it to share a link or embed it, or use the template page’s print option. Review the final wording and layout before distributing either version.