Collect guardian acknowledgment for a school or youth-group outing.
Waiver template · 11 fields (10 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your field trip waiver
Collect guardian acknowledgment for a school or youth-group outing.
The included questions capture student name and class and destination and trip date, alongside the parent or guardian’s identity and relationship to the child. An acknowledgment, signature, and signing date keep the participation or permission record together.
Explain transport arrangements and supervision. Keep the emergency contact and pickup process aligned with the school's policies.
Before publishing, replace the draft instructions in the Terms acknowledgment field description with wording reviewed for your organization, activity, and jurisdiction. FormBuilder collects responses; it does not determine whether a waiver is enforceable or certify the identity of a signer.
Best practices
Explain transport arrangements and supervision. Keep the emergency contact and pickup process aligned with the school's policies.
Record a terms version in your reviewed wording and preserve a copy of the form used for each activity or session.
Use one clearly identified parent or guardian signer for each child’s record. Confirm your signing requirements before inviting families to complete the form.
Test the published form on a phone, check the signature field, and confirm that your team can find the response before sharing the link widely.
Every field, explained
Parent or guardian full name (Name, required) — The adult signing for the child; the child is identified separately.
Email address (Email, required)
Phone number (Phone)
Relationship to the child (Short text, required)
Student name and class (Short text, required) — Identifies student name and class so the response can be matched to the correct record.
Destination and trip date (Short text, required) — Records destination and trip date for this specific use case.
Emergency contact name (Short text, required)
Emergency contact phone (Phone, required)
Terms acknowledgment (Multiple choice, required) — Replace the organizer-facing draft instructions with your reviewed terms. Respondents acknowledge the displayed text; they should not write the terms themselves.
Parent or guardian signature (Signature, required) — A signature input for the person identified above. It is not an identity-verification or legal-validity guarantee.
Date signed (Date, required) — The date entered by the signer. Keep this distinct from any submission timestamp.
Frequently asked questions
What does the field trip waiver template include?
It includes contact details, student name and class, destination and trip date, guardian relationship and emergency contact details, an acknowledgment, signature, and signing date. You can edit the fields and instructions before publishing.
Is this a ready-to-use legal waiver?
No. It is a form-building starting point with draft setup instructions. Replace those instructions with reviewed terms for your activity and jurisdiction before collecting responses. A signature alone does not establish enforceability.
Who signs this form for the child?
The form identifies the child separately and asks the parent or guardian for their own name, relationship, acknowledgment, and signature. Confirm the applicable signing requirements for your program.