Marketing template · 14 fields (9 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your press release form template
Submit the details for your press release.
Ask submitters to send final, approved copy and name a media contact who can answer questions. Check quotes, figures and claims before distributing, and confirm the embargo date if one is set.
The form separates media contact phone, organization name, press release headline, type of announcement into labeled questions. Review the choices and required fields for your organization before sharing it.
Best practices
Ask submitters to send final, approved copy and name a media contact who can answer questions. Check quotes, figures and claims before distributing, and confirm the embargo date if one is set.
Customize the media contact phone and organization name questions to match your records and terminology.
Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
Keep uploads limited to relevant supporting material. Use your approved private process for sensitive records and verify response access before sharing.
Every field, explained
Media contact name (Name, required)
Media contact email (Email, required)
Media contact phone (Phone)
Organization name (Short text, required)
Press release headline (Short text, required)
Type of announcement (Dropdown, required)
Release timing (Single choice, required)
Release date (if embargoed) (Date)
Dateline location (Short text, required) — City and state or country where the news comes from, for example Austin, Texas.
Press release body (Long text, required) — Include the key facts: who, what, when, where and why
Quote and attribution (optional) (Long text)
About the organization (optional) (Long text) — A short "About us" paragraph that appears at the end of the release.
Images or logo files (optional) (File upload)
Approval (Multiple choice, required)
Frequently asked questions
What does this press release form template template collect?
Alongside contact details, it asks for media contact phone, organization name, press release headline, type of announcement, release timing, release date (if embargoed), dateline location, press release body, quote and attribution (optional), about the organization (optional), images or logo files (optional), approval. You can rename questions, change choices and remove fields that your workflow does not need.
How should I use this press release form template form?
Ask submitters to send final, approved copy and name a media contact who can answer questions. Check quotes, figures and claims before distributing, and confirm the embargo date if one is set.
Can I edit this form and print a copy?
Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.