Submit a purchase order with the items and amounts you need.
Financial template · 13 fields (10 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your purchase order form
Submit a purchase order with the items and amounts you need.
Require a PO number and approver before orders are placed. Connect Stripe and add a Payment field in the editor only if you collect payment at the time of order.
The form separates phone number (optional), department, vendor name, po number (if already assigned) into labeled questions. Review the choices and required fields for your organization before sharing it.
Best practices
Require a PO number and approver before orders are placed. Connect Stripe and add a Payment field in the editor only if you collect payment at the time of order.
Customize the phone number (optional) and department questions to match your records and terminology.
Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
Ask only for information needed for this step. Arrange any sensitive supporting documents through an appropriate private process.
Every field, explained
Requester name (Name, required)
Email address (Email, required)
Phone number (optional) (Phone)
Department (Short text, required)
Vendor name (Short text, required)
PO number (if already assigned) (Short text)
Items ordered (Long text, required) — List item, SKU, quantity and unit price on separate lines
Order total (USD) (Number, required)
Required delivery date (Date, required)
Ship-to address (Address, required)
Payment terms (Dropdown, required)
Budget or cost code (optional) (Short text)
Approving manager (Short text, required)
Frequently asked questions
What does this purchase order form template collect?
Alongside contact details, it asks for phone number (optional), department, vendor name, po number (if already assigned), items ordered, order total (usd), required delivery date, ship-to address, payment terms, budget or cost code (optional), approving manager. You can rename questions, change choices and remove fields that your workflow does not need.
How should I use this purchase order form form?
Require a PO number and approver before orders are placed. Connect Stripe and add a Payment field in the editor only if you collect payment at the time of order.
Can I edit this form and print a copy?
Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.