Financial template · 11 fields (9 required) · ~3 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your purchase requisition form
Request approval to purchase items or services.
Route submissions to the budget owner for approval before any order is placed. Ask for a vendor quote on larger purchases so pricing can be checked.
The form separates department, items or services requested, preferred vendor (optional), estimated total cost (usd) into labeled questions. Review the choices and required fields for your organization before sharing it.
Best practices
Route submissions to the budget owner for approval before any order is placed. Ask for a vendor quote on larger purchases so pricing can be checked.
Customize the department and items or services requested questions to match your records and terminology.
Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
Keep uploads limited to relevant supporting material. Use your approved private process for sensitive records and verify response access before sharing.
Every field, explained
Requested by (Name, required)
Email address (Email, required)
Department (Short text, required)
Items or services requested (Long text, required) — Include quantity, description and unit price for each item.
Preferred vendor (optional) (Short text)
Estimated total cost (USD) (Number, required)
Budget code or cost center (Short text, required)
Date needed by (Date, required)
Business justification (Long text, required)
Vendor quote (optional) (File upload)
Priority (Single choice, required)
Frequently asked questions
What does this purchase requisition form template collect?
Alongside contact details, it asks for department, items or services requested, preferred vendor (optional), estimated total cost (usd), budget code or cost center, date needed by, business justification, vendor quote (optional), priority. You can rename questions, change choices and remove fields that your workflow does not need.
How should I use this purchase requisition form form?
Route submissions to the budget owner for approval before any order is placed. Ask for a vendor quote on larger purchases so pricing can be checked.
Can I edit this form and print a copy?
Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.