Share your availability so we can plan the work schedule.
HR template · 10 fields (8 required) · ~2 min for respondents to complete · Free plan · No credit card · Fully customizable
Set up your working schedule form template
Share your availability so we can plan the work schedule.
Collect availability a set number of days before you publish the schedule and remind staff of the cutoff. Final shifts still depend on coverage, so say that clearly.
The form separates phone number, role or position, schedule week starting, days you are available into labeled questions. Review the choices and required fields for your organization before sharing it.
Best practices
Collect availability a set number of days before you publish the schedule and remind staff of the cutoff. Final shifts still depend on coverage, so say that clearly.
Customize the phone number and role or position questions to match your records and terminology.
Name the team that reviews responses and explain what happens after submission. A requested date, service or approval is not automatically confirmed.
Ask only for information needed for this step. Arrange any sensitive supporting documents through an appropriate private process.
Every field, explained
Employee name (Name, required)
Email address (Email, required)
Phone number (Phone)
Role or position (Dropdown, required)
Schedule week starting (Date, required) — The first day of the week this availability applies to.
Days you are available (Multiple choice, required)
Shifts you can work (Multiple choice, required)
Maximum hours this week (Number, required)
Dates you cannot work or time-off requests (optional) (Long text)
Open to extra shifts if needed? (Single choice, required)
Frequently asked questions
What does this working schedule form template template collect?
Alongside contact details, it asks for phone number, role or position, schedule week starting, days you are available, shifts you can work, maximum hours this week, dates you cannot work or time-off requests (optional), open to extra shifts if needed?. You can rename questions, change choices and remove fields that your workflow does not need.
How should I use this working schedule form template form?
Collect availability a set number of days before you publish the schedule and remind staff of the cutoff. Final shifts still depend on coverage, so say that clearly.
Can I edit this form and print a copy?
Yes. Open an editable draft, adjust the questions, and review the preview before publishing. You can also use the template page’s print option. Publishing requires an account; the draft can be tried first.