Two popular form builders compared on the same 25-row feature matrix and pricing, with FormBuilder shown as a third column so you can see another option to consider.
Overview
Microsoft Forms is the survey and quiz builder that ships with Microsoft 365. It started in Office 365 Education as a quiz tool for teachers and has since become the default way Microsoft shops collect feedback, run polls in Teams meetings, and grade simple quizzes. Anyone with a personal Microsoft account can use it free; work and school accounts get it as part of their Microsoft 365 licence.
The builder is deliberately simple: a handful of question types (choice, text, rating, date, ranking, Likert, Net Promoter Score, file upload), basic branching, themes, and automatic response charts. Its real advantage is the plumbing around it — responses land in Excel with one click, forms can be dropped into Teams, SharePoint, OneNote and PowerPoint, and Power Automate can trigger a flow on every submission. Copilot can now draft a form from a prompt inside Microsoft 365.
forms.app is a general-purpose builder for forms, surveys, quizzes and simple order forms. It ships a very large template gallery, 30+ field types, conditional logic, calculators, e-signatures, payment fields and its own AI assistant ("forms.app AI") that drafts a form from a prompt. Forms can be published as a standard page, a conversational one-question-at-a-time flow, or a pop-up, and every plan can connect to Google Sheets, Slack, Zapier and a growing native integration list.
Its pricing model is the interesting bit. Instead of metering responses, forms.app meters the number of forms and file storage: the free plan allows 5 forms with unlimited responses (subject to fair use) and 10 MB storage, Basic ($29 / mo, $19 annual) allows 25 forms and removes branding, Pro ($39 / mo, $29 annual) allows unlimited forms with 100 GB storage and a custom subdomain, and Premium ($79 / mo, $59 annual) adds a true custom domain and 1 TB. There is a 90-day refund guarantee and a 50% discount for non-profits and education.
Pricing
In each vendor's own terms; Microsoft Forms checked 2026-08-17, forms.app checked 2026-08-18. FormBuilder: free plan (5 forms, 100 responses / mo) and Pro at $39 / month or $390 / year.
Feature comparison
25 capabilities across building, design, data workflow and security.
| Feature | MMicrosoft Forms | fforms.app | FFormBuilder |
|---|---|---|---|
| Building | |||
| AI form generation from a prompt | YesCopilot draft; requires M365 / Copilot licence for full use | Yesforms.app AI, all plans | Yes |
| Drag-and-drop visual builder | PartialQuestion-list builder; reorder only | Yes | Yes |
| Template library | PartialSmall gallery of survey & quiz templates | YesVery large gallery (thousands) | Yes300+ |
| Conditional logic / branching | PartialBasic branching; no complex rules | YesAll plans | Yes |
| Multi-page / multi-step forms | PartialSections act as pages | Yes | YesPro |
| Calculations & scoring | PartialQuiz points & auto-grading only | YesCalculator & quiz scoring | YesCalculation field + auto-graded quizzes |
| File uploads | YesWork / school accounts only; files go to OneDrive | Yes10 MB storage free · 10 GB–1 TB paid | Yes100 MB free · 1 GB Pro |
| Payment collection | No | YesStripe & PayPal, all plans | YesStripe — paid to your own account, no platform fee |
| E-signature field | No | YesAll plans | Yes |
| Design | |||
| Custom themes & branding | PartialThemes, header image, logo; layout fixed | YesThemes free; custom CSS on Pro | YesPro |
| Remove vendor badge | NoMicrosoft footer always shown | YesBasic, $29 / mo | YesPro, $39 |
| Custom domain | No | YesPremium, $79 / mo (subdomain on Pro) | Yes |
| Embed on any site | Yesiframe; native in Teams, SharePoint, Sway | Yes | Yes |
| Data & workflow | |||
| Free-plan monthly responses | Partial200 per form (personal); unlimited in practice on M365 work accounts | YesUnlimited (fair use), 5 forms | Partial100 / mo, overflow held |
| Over-limit responses kept (not rejected) | NoForm closes at limit | YesNo response cap to exceed | Yes |
| Email notifications & autoresponders | PartialOwner email; richer via Power Automate | YesCustomised emails on paid plans | Yes |
| Webhooks | PartialThrough Power Automate, not native | YesWebhooks; public API on roadmap | YesAll plans |
| Zapier / native integrations | PartialPower Automate native; Zapier trigger available | YesZapier, Make, Sheets, Slack + natives | Yes6,000+ apps |
| Built-in analytics (views, drop-off) | PartialResponse summary charts; no drop-off | PartialBasic stats free; drop-off on Pro | Yes |
| CSV / spreadsheet export | YesExcel, live-linked | Yes | Yes |
| Team workspaces & collaboration | YesGroup forms via Microsoft 365 Groups / Teams | YesUnlimited team members | Yes |
| Security | |||
| Password-protected forms | PartialRestrict to org sign-in; no public password | YesPassword / access controls | YesPro |
| HIPAA / BAA | YesCovered by Microsoft 365 BAA on eligible plans | NoNo BAA offered | PartialHIPAA plan coming soon |
| GDPR tooling & DPA | Yes | YesEU company, GDPR tooling | Yes |
| SSO / SAML | YesEntra ID on all M365 plans | No | PartialEnterprise |
Another option to consider
AI-first form builder with a generous free plan, held (never lost) responses, and 6,000+ integrations. Describe the form you need, the AI drafts it, and you refine it with logic, multi-page layouts, uploads, signatures and Stripe payments. Free plan: 5 forms and 100 responses a month with overflow held, never lost. Pro: $39 / month for 100 forms and 10,000 responses with the badge removed.
Questions
Microsoft Forms's entry paid plan (Microsoft 365 Personal at $9.99 / month) is cheaper than forms.app's (Basic at $29 / month ($19 annual)). Both offer a free plan (200 responses / form · 400 forms · basic themes) and a free plan (5 forms · unlimited responses (fair use) · 10 MB storage · AI, logic, payments, signatures · forms.app branding) respectively. Note the plans differ in limits — see the tables above. FormBuilder Pro, for reference, is $39 / month for 10,000 responses.
Microsoft Forms offers a free plan (200 responses / form · 400 forms · basic themes). Forms is never sold on its own — it comes with a Microsoft account or a Microsoft 365 seat. Prices below are per user per month on annual billing; response caps are per form, not per month.
forms.app offers a free plan (5 forms · unlimited responses (fair use) · 10 MB storage · AI, logic, payments, signatures · forms.app branding). Monthly prices shown; annual billing is roughly a third less (Basic $19, Pro $29, Premium $59 per month). Responses are unlimited on all plans within fair use — forms.app meters forms and storage instead. Check vendor pricing for current numbers.
Microsoft Forms payments: No. forms.app payments: Yes (Stripe & PayPal, all plans). FormBuilder collects Stripe payments to your own account with no platform fee on every plan, including free.
Microsoft Forms HIPAA / BAA: Yes (Covered by Microsoft 365 BAA on eligible plans). forms.app HIPAA / BAA: No (No BAA offered). FormBuilder's HIPAA plan with BAA ($99 / month) is currently rolling out.
Microsoft Forms is microsoft's built-in survey, quiz and poll tool — free with a Microsoft account and bundled into every Microsoft 365 business and education plan. forms.app is a broad, template-heavy form and survey builder that prices by number of forms and storage rather than responses, with an AI generator and payments on every plan including free. Microsoft Forms is best for organisations already licensed for Microsoft 365 that want zero-cost internal surveys and quizzes; forms.app is best for small businesses and educators who need a lot of responses on a handful of forms without paying.
FormBuilder is worth a look if you want an AI generator that drafts forms from a sentence, 100 free responses a month with overflow held rather than lost, Stripe payments with no platform fee, and a flat $39 / month Pro plan for 10,000 responses. See our full FormBuilder vs Microsoft Forms and FormBuilder vs forms.app comparisons.
Last reviewed August 2026. Spotted something out of date? Tell us and we'll fix it.
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