Two popular form builders compared on the same 25-row feature matrix and pricing, with FormBuilder shown as a third column so you can see another option to consider.
Overview
Microsoft Forms is the survey and quiz builder that ships with Microsoft 365. It started in Office 365 Education as a quiz tool for teachers and has since become the default way Microsoft shops collect feedback, run polls in Teams meetings, and grade simple quizzes. Anyone with a personal Microsoft account can use it free; work and school accounts get it as part of their Microsoft 365 licence.
The builder is deliberately simple: a handful of question types (choice, text, rating, date, ranking, Likert, Net Promoter Score, file upload), basic branching, themes, and automatic response charts. Its real advantage is the plumbing around it — responses land in Excel with one click, forms can be dropped into Teams, SharePoint, OneNote and PowerPoint, and Power Automate can trigger a flow on every submission. Copilot can now draft a form from a prompt inside Microsoft 365.
OrbitForms is less a form builder than a lead-capture stack with a form on the front. The core is a drag-and-drop form and conversational "Flow" builder with conditional logic, multi-page forms and file uploads, but the reason it exists is what happens after submit: a calendar-synced scheduler (Google Calendar / Outlook, Zoom / Meet links, round-robin and group booking), an "AI SDR" that scores and routes leads against your ideal-customer rules, a visual workflow builder, multi-channel email and SMS sequences, and a contact database with tagging and ownership.
Pricing is aimed at sales and marketing teams rather than individuals. There is a 7-day free trial but no free tier. Pro is $29 a month ($23.20 annual) for up to 10 forms and 1,000 responses a month with branding removed, custom CSS, Slack and webhooks, and 3 workflows. Business is $149 a month ($119.20 annual) for unlimited forms, 10,000 responses, scheduling, AI-agent workflows, lead classification, A/B testing and partial submissions. Advanced is $249 a month ($199.20 annual) for 100,000 responses, sequences, SMS and custom domains. Integrations include Clay, HubSpot, Slack, Zapier, Google Sheets, Notion and Salesmsg.
Pricing
In each vendor's own terms; Microsoft Forms checked 2026-08-17, OrbitForms checked 2026-08-18. FormBuilder: free plan (5 forms, 100 responses / mo) and Pro at $39 / month or $390 / year.
Feature comparison
25 capabilities across building, design, data workflow and security.
| Feature | MMicrosoft Forms | OOrbitForms | FFormBuilder |
|---|---|---|---|
| Building | |||
| AI form generation from a prompt | YesCopilot draft; requires M365 / Copilot licence for full use | YesAI-native; AI credits metered on Business+ | Yes |
| Drag-and-drop visual builder | PartialQuestion-list builder; reorder only | YesStandard & conversational "Flow" forms | Yes |
| Template library | PartialSmall gallery of survey & quiz templates | PartialTemplates for lead-gen use cases | Yes300+ |
| Conditional logic / branching | PartialBasic branching; no complex rules | YesConditional routing | Yes |
| Multi-page / multi-step forms | PartialSections act as pages | Yes | YesPro |
| Calculations & scoring | PartialQuiz points & auto-grading only | PartialLead scoring; no calculator / quiz grading advertised | YesCalculation field + auto-graded quizzes |
| File uploads | YesWork / school accounts only; files go to OneDrive | YesLimits not published | Yes100 MB free · 1 GB Pro |
| Payment collection | No | NoNot an advertised feature | YesStripe — paid to your own account, no platform fee |
| E-signature field | No | NoNot an advertised feature | Yes |
| Design | |||
| Custom themes & branding | PartialThemes, header image, logo; layout fixed | YesCustom CSS on Pro | YesPro |
| Remove vendor badge | NoMicrosoft footer always shown | YesPro, $29 / mo | YesPro, $39 |
| Custom domain | No | YesAdvanced, $249 / mo | Yes |
| Embed on any site | Yesiframe; native in Teams, SharePoint, Sway | Yes | Yes |
| Data & workflow | |||
| Free-plan monthly responses | Partial200 per form (personal); unlimited in practice on M365 work accounts | NoNo free plan; 7-day trial | Partial100 / mo, overflow held |
| Over-limit responses kept (not rejected) | NoForm closes at limit | NoResponse caps per plan | Yes |
| Email notifications & autoresponders | PartialOwner email; richer via Power Automate | YesWorkflows, sequences & SMS on higher tiers | Yes |
| Webhooks | PartialThrough Power Automate, not native | YesPro | YesAll plans |
| Zapier / native integrations | PartialPower Automate native; Zapier trigger available | YesZapier, HubSpot, Clay, Slack, Sheets, Notion | Yes6,000+ apps |
| Built-in analytics (views, drop-off) | PartialResponse summary charts; no drop-off | YesUTM, geo, device; A/B testing on Business | Yes |
| CSV / spreadsheet export | YesExcel, live-linked | Yes | Yes |
| Team workspaces & collaboration | YesGroup forms via Microsoft 365 Groups / Teams | YesUnlimited team members on all plans | Yes |
| Security | |||
| Password-protected forms | PartialRestrict to org sign-in; no public password | PartialNot listed; check vendor | YesPro |
| HIPAA / BAA | YesCovered by Microsoft 365 BAA on eligible plans | NoNot offered | PartialHIPAA plan coming soon |
| GDPR tooling & DPA | Yes | YesGDPR compliance stated | Yes |
| SSO / SAML | YesEntra ID on all M365 plans | PartialMFA listed; SSO not published | PartialEnterprise |
Another option to consider
AI-first form builder with a generous free plan, held (never lost) responses, and 6,000+ integrations. Describe the form you need, the AI drafts it, and you refine it with logic, multi-page layouts, uploads, signatures and Stripe payments. Free plan: 5 forms and 100 responses a month with overflow held, never lost. Pro: $39 / month for 100 forms and 10,000 responses with the badge removed.
Questions
Microsoft Forms's entry paid plan (Microsoft 365 Personal at $9.99 / month) is cheaper than OrbitForms's (Business at $149 / month ($119.20 annual)). Both offer a free plan (200 responses / form · 400 forms · basic themes) and a free plan (10 forms · 1,000 responses / mo · unlimited team members · remove branding · custom CSS · Slack & webhooks · 3 workflows) respectively. Note the plans differ in limits — see the tables above. FormBuilder Pro, for reference, is $39 / month for 10,000 responses.
Microsoft Forms offers a free plan (200 responses / form · 400 forms · basic themes). Forms is never sold on its own — it comes with a Microsoft account or a Microsoft 365 seat. Prices below are per user per month on annual billing; response caps are per form, not per month.
OrbitForms offers a free plan (10 forms · 1,000 responses / mo · unlimited team members · remove branding · custom CSS · Slack & webhooks · 3 workflows). Monthly billing shown; annual billing saves 20% ($23.20 / $119.20 / $199.20 per month). No free plan — 7-day free trial, no card required. Check vendor pricing for current numbers.
Microsoft Forms payments: No. OrbitForms payments: No (Not an advertised feature). FormBuilder collects Stripe payments to your own account with no platform fee on every plan, including free.
Microsoft Forms HIPAA / BAA: Yes (Covered by Microsoft 365 BAA on eligible plans). OrbitForms HIPAA / BAA: No (Not offered). FormBuilder's HIPAA plan with BAA ($99 / month) is currently rolling out.
Microsoft Forms is microsoft's built-in survey, quiz and poll tool — free with a Microsoft account and bundled into every Microsoft 365 business and education plan. OrbitForms is an AI-native lead-capture platform that bundles forms, meeting scheduling, an AI lead qualifier, workflows and email/SMS sequences for revenue teams — with no free plan. Microsoft Forms is best for organisations already licensed for Microsoft 365 that want zero-cost internal surveys and quizzes; OrbitForms is best for b2B sales and marketing teams that want form → qualify → book-a-meeting in one tool.
FormBuilder is worth a look if you want an AI generator that drafts forms from a sentence, 100 free responses a month with overflow held rather than lost, Stripe payments with no platform fee, and a flat $39 / month Pro plan for 10,000 responses. See our full FormBuilder vs Microsoft Forms and FormBuilder vs OrbitForms comparisons.
Last reviewed August 2026. Spotted something out of date? Tell us and we'll fix it.
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