Two popular form builders compared on the same 25-row feature matrix and pricing, with FormBuilder shown as a third column so you can see another option to consider.
Overview
Microsoft Forms is the survey and quiz builder that ships with Microsoft 365. It started in Office 365 Education as a quiz tool for teachers and has since become the default way Microsoft shops collect feedback, run polls in Teams meetings, and grade simple quizzes. Anyone with a personal Microsoft account can use it free; work and school accounts get it as part of their Microsoft 365 licence.
The builder is deliberately simple: a handful of question types (choice, text, rating, date, ranking, Likert, Net Promoter Score, file upload), basic branching, themes, and automatic response charts. Its real advantage is the plumbing around it — responses land in Excel with one click, forms can be dropped into Teams, SharePoint, OneNote and PowerPoint, and Power Automate can trigger a flow on every submission. Copilot can now draft a form from a prompt inside Microsoft 365.
Fillout is a newer form builder built around one idea: your form should live on top of the database you already use. Connect an Airtable base, Notion database, HubSpot object, Salesforce record or Google Sheet, and Fillout maps fields both ways — it can prefill from existing records, create new ones, and update them on submit. For teams running operations out of Airtable or Notion it is often the missing "front door" for their data.
The builder itself is polished and quick, with a large field catalogue (50+ types including payments, scheduling, signatures and PDF generation), conditional logic, calculations, multi-page flows, quizzes and a growing set of AI features for drafting forms. It also supports login-gated forms, partial-submission capture and PDF output, which pushes it toward internal tools and client portals as much as public forms.
Pricing
In each vendor's own terms; Microsoft Forms checked 2026-08-17, Fillout checked 2026-08-17. FormBuilder: free plan (5 forms, 100 responses / mo) and Pro at $39 / month or $390 / year.
Feature comparison
25 capabilities across building, design, data workflow and security.
| Feature | MMicrosoft Forms | FFillout | FFormBuilder |
|---|---|---|---|
| Building | |||
| AI form generation from a prompt | YesCopilot draft; requires M365 / Copilot licence for full use | YesAI form builder | Yes |
| Drag-and-drop visual builder | PartialQuestion-list builder; reorder only | Yes | Yes |
| Template library | PartialSmall gallery of survey & quiz templates | YesLarge gallery incl. Airtable / Notion templates | Yes300+ |
| Conditional logic / branching | PartialBasic branching; no complex rules | Yes | Yes |
| Multi-page / multi-step forms | PartialSections act as pages | Yes | YesPro |
| Calculations & scoring | PartialQuiz points & auto-grading only | YesCalculations, quizzes & scoring | YesCalculation field + auto-graded quizzes |
| File uploads | YesWork / school accounts only; files go to OneDrive | Yes20 MB free · 1 GB+ on Business | Yes100 MB free · 1 GB Pro |
| Payment collection | No | YesStripe; free plan | YesStripe — paid to your own account, no platform fee |
| E-signature field | No | YesStarter, $15 / mo | Yes |
| Design | |||
| Custom themes & branding | PartialThemes, header image, logo; layout fixed | YesThemes on Starter; fonts & CSS on Pro | YesPro |
| Remove vendor badge | NoMicrosoft footer always shown | YesPro, $40 / mo | YesPro, $39 |
| Custom domain | No | YesBusiness, $75 / mo | Yes |
| Embed on any site | Yesiframe; native in Teams, SharePoint, Sway | Yes | Yes |
| Data & workflow | |||
| Free-plan monthly responses | Partial200 per form (personal); unlimited in practice on M365 work accounts | Yes1,000 / mo | Partial100 / mo, overflow held |
| Over-limit responses kept (not rejected) | NoForm closes at limit | NoForm stops accepting at limit | Yes |
| Email notifications & autoresponders | PartialOwner email; richer via Power Automate | YesCustom emails on Pro | Yes |
| Webhooks | PartialThrough Power Automate, not native | Yes | YesAll plans |
| Zapier / native integrations | PartialPower Automate native; Zapier trigger available | YesNative Airtable / Notion / HubSpot / Salesforce / Sheets + Zapier & Make | Yes6,000+ apps |
| Built-in analytics (views, drop-off) | PartialResponse summary charts; no drop-off | YesBusiness | Yes |
| CSV / spreadsheet export | YesExcel, live-linked | Yes | Yes |
| Team workspaces & collaboration | YesGroup forms via Microsoft 365 Groups / Teams | YesUnlimited seats & workspaces on all plans | Yes |
| Security | |||
| Password-protected forms | PartialRestrict to org sign-in; no public password | YesLogin / password forms on Starter | YesPro |
| HIPAA / BAA | YesCovered by Microsoft 365 BAA on eligible plans | YesEnterprise only | PartialHIPAA plan coming soon |
| GDPR tooling & DPA | Yes | Yes | Yes |
| SSO / SAML | YesEntra ID on all M365 plans | YesEnterprise | PartialEnterprise |
Another option to consider
AI-first form builder with a generous free plan, held (never lost) responses, and 6,000+ integrations. Describe the form you need, the AI drafts it, and you refine it with logic, multi-page layouts, uploads, signatures and Stripe payments. Free plan: 5 forms and 100 responses a month with overflow held, never lost. Pro: $39 / month for 100 forms and 10,000 responses with the badge removed.
Questions
Microsoft Forms's entry paid plan (Microsoft 365 Personal at $9.99 / month) is cheaper than Fillout's (Starter at $15 / month (annual)). Both offer a free plan (200 responses / form · 400 forms · basic themes) and a free plan (1,000 responses / mo · unlimited forms & seats · 20 MB uploads · Fillout branding) respectively. Note the plans differ in limits — see the tables above. FormBuilder Pro, for reference, is $39 / month for 10,000 responses.
Microsoft Forms offers a free plan (200 responses / form · 400 forms · basic themes). Forms is never sold on its own — it comes with a Microsoft account or a Microsoft 365 seat. Prices below are per user per month on annual billing; response caps are per form, not per month.
Fillout offers a free plan (1,000 responses / mo · unlimited forms & seats · 20 MB uploads · Fillout branding). Prices shown are per month on annual billing (about 20% less than monthly). All plans include unlimited forms and unlimited seats; the meaningful limits are monthly responses and features.
Microsoft Forms payments: No. Fillout payments: Yes (Stripe; free plan). FormBuilder collects Stripe payments to your own account with no platform fee on every plan, including free.
Microsoft Forms HIPAA / BAA: Yes (Covered by Microsoft 365 BAA on eligible plans). Fillout HIPAA / BAA: Yes (Enterprise only). FormBuilder's HIPAA plan with BAA ($99 / month) is currently rolling out.
Microsoft Forms is microsoft's built-in survey, quiz and poll tool — free with a Microsoft account and bundled into every Microsoft 365 business and education plan. Fillout is a fast, modern form builder whose signature trick is writing responses straight into Airtable, Notion, HubSpot, Salesforce and Google Sheets — with a very generous free plan. Microsoft Forms is best for organisations already licensed for Microsoft 365 that want zero-cost internal surveys and quizzes; Fillout is best for teams that run on Airtable, Notion, HubSpot or Salesforce and want forms that write directly to those records.
FormBuilder is worth a look if you want an AI generator that drafts forms from a sentence, 100 free responses a month with overflow held rather than lost, Stripe payments with no platform fee, and a flat $39 / month Pro plan for 10,000 responses. See our full FormBuilder vs Microsoft Forms and FormBuilder vs Fillout comparisons.
Last reviewed August 2026. Spotted something out of date? Tell us and we'll fix it.
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