Two popular form builders compared on the same 25-row feature matrix and pricing, with FormBuilder shown as a third column so you can see another option to consider.
Overview
Fillout is a newer form builder built around one idea: your form should live on top of the database you already use. Connect an Airtable base, Notion database, HubSpot object, Salesforce record or Google Sheet, and Fillout maps fields both ways — it can prefill from existing records, create new ones, and update them on submit. For teams running operations out of Airtable or Notion it is often the missing "front door" for their data.
The builder itself is polished and quick, with a large field catalogue (50+ types including payments, scheduling, signatures and PDF generation), conditional logic, calculations, multi-page flows, quizzes and a growing set of AI features for drafting forms. It also supports login-gated forms, partial-submission capture and PDF output, which pushes it toward internal tools and client portals as much as public forms.
OrbitForms is less a form builder than a lead-capture stack with a form on the front. The core is a drag-and-drop form and conversational "Flow" builder with conditional logic, multi-page forms and file uploads, but the reason it exists is what happens after submit: a calendar-synced scheduler (Google Calendar / Outlook, Zoom / Meet links, round-robin and group booking), an "AI SDR" that scores and routes leads against your ideal-customer rules, a visual workflow builder, multi-channel email and SMS sequences, and a contact database with tagging and ownership.
Pricing is aimed at sales and marketing teams rather than individuals. There is a 7-day free trial but no free tier. Pro is $29 a month ($23.20 annual) for up to 10 forms and 1,000 responses a month with branding removed, custom CSS, Slack and webhooks, and 3 workflows. Business is $149 a month ($119.20 annual) for unlimited forms, 10,000 responses, scheduling, AI-agent workflows, lead classification, A/B testing and partial submissions. Advanced is $249 a month ($199.20 annual) for 100,000 responses, sequences, SMS and custom domains. Integrations include Clay, HubSpot, Slack, Zapier, Google Sheets, Notion and Salesmsg.
Pricing
In each vendor's own terms; Fillout checked 2026-08-17, OrbitForms checked 2026-08-18. FormBuilder: free plan (5 forms, 100 responses / mo) and Pro at $39 / month or $390 / year.
Feature comparison
25 capabilities across building, design, data workflow and security.
| Feature | FFillout | OOrbitForms | FFormBuilder |
|---|---|---|---|
| Building | |||
| AI form generation from a prompt | YesAI form builder | YesAI-native; AI credits metered on Business+ | Yes |
| Drag-and-drop visual builder | Yes | YesStandard & conversational "Flow" forms | Yes |
| Template library | YesLarge gallery incl. Airtable / Notion templates | PartialTemplates for lead-gen use cases | Yes300+ |
| Conditional logic / branching | Yes | YesConditional routing | Yes |
| Multi-page / multi-step forms | Yes | Yes | YesPro |
| Calculations & scoring | YesCalculations, quizzes & scoring | PartialLead scoring; no calculator / quiz grading advertised | YesCalculation field + auto-graded quizzes |
| File uploads | Yes20 MB free · 1 GB+ on Business | YesLimits not published | Yes100 MB free · 1 GB Pro |
| Payment collection | YesStripe; free plan | NoNot an advertised feature | YesStripe — paid to your own account, no platform fee |
| E-signature field | YesStarter, $15 / mo | NoNot an advertised feature | Yes |
| Design | |||
| Custom themes & branding | YesThemes on Starter; fonts & CSS on Pro | YesCustom CSS on Pro | YesPro |
| Remove vendor badge | YesPro, $40 / mo | YesPro, $29 / mo | YesPro, $39 |
| Custom domain | YesBusiness, $75 / mo | YesAdvanced, $249 / mo | Yes |
| Embed on any site | Yes | Yes | Yes |
| Data & workflow | |||
| Free-plan monthly responses | Yes1,000 / mo | NoNo free plan; 7-day trial | Partial100 / mo, overflow held |
| Over-limit responses kept (not rejected) | NoForm stops accepting at limit | NoResponse caps per plan | Yes |
| Email notifications & autoresponders | YesCustom emails on Pro | YesWorkflows, sequences & SMS on higher tiers | Yes |
| Webhooks | Yes | YesPro | YesAll plans |
| Zapier / native integrations | YesNative Airtable / Notion / HubSpot / Salesforce / Sheets + Zapier & Make | YesZapier, HubSpot, Clay, Slack, Sheets, Notion | Yes6,000+ apps |
| Built-in analytics (views, drop-off) | YesBusiness | YesUTM, geo, device; A/B testing on Business | Yes |
| CSV / spreadsheet export | Yes | Yes | Yes |
| Team workspaces & collaboration | YesUnlimited seats & workspaces on all plans | YesUnlimited team members on all plans | Yes |
| Security | |||
| Password-protected forms | YesLogin / password forms on Starter | PartialNot listed; check vendor | YesPro |
| HIPAA / BAA | YesEnterprise only | NoNot offered | PartialHIPAA plan coming soon |
| GDPR tooling & DPA | Yes | YesGDPR compliance stated | Yes |
| SSO / SAML | YesEnterprise | PartialMFA listed; SSO not published | PartialEnterprise |
Another option to consider
AI-first form builder with a generous free plan, held (never lost) responses, and 6,000+ integrations. Describe the form you need, the AI drafts it, and you refine it with logic, multi-page layouts, uploads, signatures and Stripe payments. Free plan: 5 forms and 100 responses a month with overflow held, never lost. Pro: $39 / month for 100 forms and 10,000 responses with the badge removed.
Questions
Fillout's entry paid plan (Starter at $15 / month (annual)) is cheaper than OrbitForms's (Business at $149 / month ($119.20 annual)). Both offer a free plan (1,000 responses / mo · unlimited forms & seats · 20 MB uploads · Fillout branding) and a free plan (10 forms · 1,000 responses / mo · unlimited team members · remove branding · custom CSS · Slack & webhooks · 3 workflows) respectively. Note the plans differ in limits — see the tables above. FormBuilder Pro, for reference, is $39 / month for 10,000 responses.
Fillout offers a free plan (1,000 responses / mo · unlimited forms & seats · 20 MB uploads · Fillout branding). Prices shown are per month on annual billing (about 20% less than monthly). All plans include unlimited forms and unlimited seats; the meaningful limits are monthly responses and features.
OrbitForms offers a free plan (10 forms · 1,000 responses / mo · unlimited team members · remove branding · custom CSS · Slack & webhooks · 3 workflows). Monthly billing shown; annual billing saves 20% ($23.20 / $119.20 / $199.20 per month). No free plan — 7-day free trial, no card required. Check vendor pricing for current numbers.
Fillout payments: Yes (Stripe; free plan). OrbitForms payments: No (Not an advertised feature). FormBuilder collects Stripe payments to your own account with no platform fee on every plan, including free.
Fillout HIPAA / BAA: Yes (Enterprise only). OrbitForms HIPAA / BAA: No (Not offered). FormBuilder's HIPAA plan with BAA ($99 / month) is currently rolling out.
Fillout is a fast, modern form builder whose signature trick is writing responses straight into Airtable, Notion, HubSpot, Salesforce and Google Sheets — with a very generous free plan. OrbitForms is an AI-native lead-capture platform that bundles forms, meeting scheduling, an AI lead qualifier, workflows and email/SMS sequences for revenue teams — with no free plan. Fillout is best for teams that run on Airtable, Notion, HubSpot or Salesforce and want forms that write directly to those records; OrbitForms is best for b2B sales and marketing teams that want form → qualify → book-a-meeting in one tool.
FormBuilder is worth a look if you want an AI generator that drafts forms from a sentence, 100 free responses a month with overflow held rather than lost, Stripe payments with no platform fee, and a flat $39 / month Pro plan for 10,000 responses. See our full FormBuilder vs Fillout and FormBuilder vs OrbitForms comparisons.
Last reviewed August 2026. Spotted something out of date? Tell us and we'll fix it.
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